QUICK BRIEF
What You Will Learn
- 01
Confirm photography, internal sharing, external publication and storage separately
- 02
Define places and situations where photography should be avoided
- 03
Use one contact point for removal requests and privacy incidents
CONTENTSTable of Contents
- 01Do not combine four different permissions into one
- 02Decide in advance where and when photos should not be taken
- 03For minors, separate the child's wishes from guardian confirmation
- 04Separate personal-account posting from official communications
- 05Use one contact point for deletion requests and incidents
- 06Confirm BASE NIIKAPPU photography conditions in advance
SECTIONDo not combine four different permissions into one
| Stage | What to confirm | Responsible role |
|---|---|---|
| Photography | Who, where and when may be photographed | Photo coordinator |
| Internal sharing | Who among guardians or team members may view it | Group leader |
| External publication | Official website, social media or media publication | Communications lead and the participant concerned |
| Storage | Storage location, retention period and deletion method | Data manager |
Japan's Personal Information Protection Commission notes that a photo that can identify a person may constitute personal information. Whether consent is legally required depends on the purpose, recipients, publication method and applicable rules. For camp operations, do not rely only on the legal minimum. Explain the purpose and publication scope as a privacy and portrait-rights consideration, and provide a consent process that allows participants to choose.
SECTIONDecide in advance where and when photos should not be taken
Bedrooms, bathrooms, wash areas, toilets and changing areas
Places where health information, rosters, contact details or room assignments are visible
Illness, injuries, medication, disciplinary situations or private meetings
Scenes showing vehicle plates, keys or access methods
Places where the facility or training venue prohibits photography
Explain no-photo areas during the arrival briefing and share them among staff. Security requirements, other guests, nearby residents, farms and training-venue rules take priority; group consent alone does not make photography acceptable everywhere.
SECTIONFor minors, separate the child's wishes from guardian confirmation
For minors, explain the purpose and publication scope to guardians according to the organization's rules. At the same time, make sure the child can say they do not want to be photographed. Practical options include consenting only to group photos while declining external publication.
SECTIONSeparate personal-account posting from official communications
Permission for an official team post does not automatically authorize participants' personal social-media posts. Set rules against posting location data, real-time travel details, room numbers, travel plans, minors' names, or other people's health information and performance details.
SECTIONUse one contact point for deletion requests and incidents
- 01
Designate a person to receive removal requests
- 02
Record the post URL, image and publication scope
- 03
Request deletion from official or personal accounts as needed
- 04
Check the extent of reposting or further sharing
- 05
Escalate serious leaks or rights issues to the organization leader or a specialist
SECTIONConfirm BASE NIIKAPPU photography conditions in advance
Confirm facility conditions before use for indoor photography, exterior photography, other guests and non-public operational areas. Posts naming the facility, commercial shoots and live streaming may be treated differently from ordinary souvenir photography.
FROM READING TO PLANNING
Undecided details are useful planning information.
Even before dates or group size are final, we can help organize the next steps from your current conditions.REFERENCES
Reference Information
- Personal Information Protection Commission privacy literacy↗
- BASE NIIKAPPU Contact↗
- BASE NIIKAPPU Privacy Policy↗
Last checked: 2026.08.12
